Privacy
Updated on: September 21, 2024
1. Introduction
Aphinia, Inc. (hereinafter, “Aphinia,” “we,” “us,” or “our”) is a US-based invitation-only community of senior business executives which provides high-value support services to our members (collectively, the “Services”).
This Privacy Policy (the “Policy”) provides information on how we collect, process, and share the personal data (also referred to as personal information) of individuals who are external to our organization, including but not limited to our members, sponsors, partners, website visitors, and service providers and their respective individual representatives, as applicable (referred to in this Policy as “you” or “your”). Personal data generally includes any information about you – an individual, natural person.
2. Personal Data We Collect And How We Use It
As further explained below, we collect and process personal data only for lawful reasons, such as when the processing is necessary to perform a contract (for example, to provide Services to our members), our legitimate business interests, such as improving, personalizing, marketing, and developing the Services and promoting safety and security, or, where required, obtaining your consent.
Information We Collect From You
Applications, Forms, and Profile Data: If you apply for membership with us or submit a form seeking more information, you provide all of the information requested in the application or form, including but not limited to your name, email, phone, address, employment information, and other information about your professional interests, goals, background, and experience.
Inquiries, Discussions, and Other Data: You may interact with us or other members through our Slack channel, online contact form, group email list, email, or any other communication mechanism. When using these channels, you typically provide your name, profile picture, email, phone, employment information, professional background, and any other information you choose to provide at your option.
Event Audio and Video: We may record audio and/or video of our members, sponsors, and panelists at events for marketing purposes and also so members who were unable to attend the event live may watch or listen to it at a later date. We also may request that our members provide testimonials for our marketing purposes.
No Sensitive Information: Please do not provide any highly sensitive personal data to us – such as social security numbers, health or medical information, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or data concerning a person’s sex life or sexual orientation. We do not intentionally process highly sensitive personal data and reserve the right to reject or delete it.
Information We Collect from Third Parties
From time to time, we may collect personal data from third parties such as public websites, news and news outlets, or social networks, such as LinkedIn and Twitter. This information may include names, contact information, email, professional or employment information, and other information where publicly available.
We may use information collected from third parties for our own promotional or marketing purposes, such as sending prospective members emails about our Services.
In sum, we use data collected from you or third parties for:
– Membership: We use your application and interview data to determine whether to grant you membership in Aphinia.
– Provide, Improve, and Maintain the Services: We use the data you provide to set up your account profile; provide, improve, and customize the Services; and communicate with you about your account and the Services.
– Marketing: We may use your information to market and promote our Services. You may opt-out of marketing communications at any time by clicking the “Unsubscribe” button in the applicable communication.
– Protect You and the Services: We use the information we collect to promote the safety and security of the Services, our members, and other parties. For example, we may use personal information to authenticate users, protect against fraud and abuse, respond to a legal request or claim, conduct audits, or enforce our contracts and policies that may be in effect.
Information We Collect Automatically
We collect certain information via cookies and similar automated means when you use the Services and visit our website, some of which may be personal data. Cookies and similar technologies do not gather your unique personal data, like name, date of birth, gender, or email. Rather, the information collected by cookies and other automated means is generally about your devices, such as type of device, settings, frequency of usage, search history, IP address, browser used, operating system and settings, access times, and referring url.
In sum, we use data collected automatically from your devices for the following purposes:
Aphinia and its analytics partners and service providers use the automatically collected data described above to provide and improve the Services, including to:
– keep track of your preferences and account information,
– customize Services and content,
– measure promotional effectiveness,
– estimate your general location and time zone, and
– secure your account
You have options to control or limit how we or our partners use cookies and similar technologies. For more information, please see www.allaboutcookies.org/cookies.
3. How We Share Your Information
We share your personal data with the following types of third parties for the purpose of providing, improving, promoting, and securing the Services:
– IT service providers, like Google, to store and secure your personal data
– Customer resource management (CRM) tools to internally manage our member and prospective member base
– Chat platforms, like Slack, to facilitate discussions with us and among our members
– Email and communications partners to send you marketing emails and generally communicate with you
– Analytics and measurement partners to help us improve, customize, and promote the Services
We also may share your information as required by law, to investigate potential illegal activities or violations of agreements, to protect the security of our Services and members, or as a result of a merger, acquisition, or assignment with a third party.
A note about how we share your data with our event sponsors:
If you attend one of our sponsored events, we may share your name, email, job information, and LinkedIn profile with the sponsor for their own marketing and business purposes. If we are required to do so under applicable law, we will obtain your consent before sharing your data with our sponsors for their own purposes.
Other than the limited sharing with sponsors described above, we do not sell, rent, or lease your personal data to third parties or share personal data with third parties for their own marketing or business purposes.
4. Controlling Your Account and Your Rights
To submit a question or concern about how to control, modify, or cancel your membership or data, contact us at contact@aphinia.com. Depending on your location, you may have certain legal rights regarding your personal data, including:
– You may request access to your personal data and obtain information about our processing of your personal data, with whom we share your personal data, and your rights.
– You may request that we restrict our processing of your personal data.
– You may object to our processing of your personal data.
– If we process personal data based on your consent, you may withdraw your consent.
– You may correct personal data that is inaccurate or incomplete.
– You may request that we delete your personal data or provide a copy of it to you.
We may request proof of your identity before acting upon any request. To submit a question or concern about your rights, please contact us at contact@aphinia.com.
5. How We Protect and Store Your Information
We maintain reasonable administrative, technical, and organizational safeguards designed to protect against loss, misuse, or unauthorized access, disclosure, alteration, or destruction of the personal data that we collect. We restrict access to personal data collected about you to our employees, contractors, and certain third-party service providers as discussed above. Please note, however, that no website or storage mechanism can guarantee 100% security.
Generally, we store your personal data for as long as required to provide the Services to you, and when you cancel your membership, we take reasonable steps to delete your personal data within a reasonable period of time. Sometimes, we may retain your account information for a period of time after cancellation to allow you to efficiently reinstate your account, if you so choose.
We also may retain certain personal data after you cancel your account to the extent necessary to comply with our legal and regulatory obligations, for the purpose of fraud monitoring, detection and prevention, and for our tax, accounting, and financial reporting obligations. Where we retain data, we do so in accordance with any limitation periods and records retention obligations that are imposed by applicable law.
6. Children
Our Services are intended for adults 18 years of age or older. We do not knowingly collect personal data from children under 18. If we learn that we have collected any personal information from a child under 18, we will take reasonable steps to delete such information.
7. Links to Other Websites
We may provide links to other websites as a service to you or in order to provide you additional venues in which you can leverage or share the opportunities of the Services. Please be aware that we have no affiliation with these other parties, and cannot control and are not responsible for their information collection, use, and disclosure practices.
Please review and understand their privacy practices and policies, if any, before providing any personal data to them or using any of their services. We are not responsible for the content or information of these third-party sites, any products or services that may be offered through them, or any other use of the sites.
8. Changes to Our Privacy Policy
If we modify this Privacy Policy, we will post the updated version on our website or via our Services. It is your responsibility to periodically review this Policy, and you are on notice of and bound by any changes when you continue to use our Services or engage with us after such changes have been posted.
9. Contact Us
If you have any questions, comments, or concerns regarding this Policy or our practices please feel free to write to us at:
Attn: Data Privacy Team
1623 3rd Ave.
Suite 5H
New York, NY 10128
contact@aphinia.com
